Distribution Coordinator

Job Details

Minimum experience

AssociateCompany primary industryLogistics and Supply ChainJob functional area


Job Description

On the Dot, a subsidiary of Media24, currently requires the services of a Distribution Coordinator

We seek to appoint a dynamic and energetic individual to assume responsibility as a Distribution Coordinator, reporting to the Pamphlets Operations Manager. The position will be based in Montague Gardens, Cape Town

Main purpose of the role:

Management of route owners, ISP and subscriber organisers

Key responsibilities: (The primary tasks, functions and deliverables of the role)

  • Engage door to door delivery’s, subscription delivery and retail delivery contractors regarding compliance to SOP on product distribution, media and non-media within a geographical area
  • Proactively plan and enforce compliance to deliver a high level of service.
  • Play a supporting role in dynamic route planning projects to optimise area cost and service
  • Directly manage distribution through disciplined and well trained contractors
  • Communicate all relevant policies
  • Daily, Weekly and monthly measuring of contractor compliance and Reporting.
  • Resolve any escalated issues from Service centre and ensure feedback within agreed turnaround times.
  • Implement optimisation and management in order to utilise networks across OTD in order to improve efficiency
  • Service providers assessed, trained to achieve optimum performance within budget.
  • Problems are identified proactively, root causes identified speedily and practical steps are taken to prevent the recurrence of suchproblems.
  • Knowledge of briefing and debriefing of external contractors

Assist with planning of All other Coastal Depots when required
Cape Town/Worcester/Springbok/Vredenburg/Windhoek/Tsumeb
Allocate GCIS Halo & Taxi Activation Areas and send to GCIS Team

Check and ensure that all planning are done on Picup
Daily, Weekly, Monthly
All Depots

Request PO’s for invoices for Department
Ordering of stationery, computer consumables and all other office related supplies

Handle all Weekly/Monthly Payments of all Pamphlet ISP Contractors
All Depots – Cape Town/Worcester/Springbok/Vredenburg/Tsumeb
Handling all personnel related enquiries (payments, deductions etc.)
Upload ISP contracts / BBEE / affidavits on One Trust
Upload OSP weekly/monthly payments on OrderMe

Compile various reports as required
Create & Update Weekly/Monthly Ratio Reports for Coastal & Namibia

Liaison between Namibian staff and On the Dot South Africa
Ensure All planning are done on the Picup
Follow up on outstanding stock with Sales
Ensure that all distribution are completed on SAP
Create and send DI orders to clients (OK Franchise)
Create Orders on SAP for all local clients (Botswana/Namibia)
Yearly Client Rate increases for Namibia

Super user/Champion On New Systems (Picup)
Assist with Testing of new programs/software before implementation
Assist Team members with various tasks, excel spreadsheets etc.
Assist Managers with Ad-Hoc duties as required

Skills and competencies: (The abilities that the individual needs in order to perform this role effectively)

  • Service orientated
  • Disciplined Logistics operator
  • Team working skills
  • Analytical ability
  • The ability to motivate others
  • Logical reasoning
  • Ability to negotiate
  • The ability to plan ahead
  • Excellent verbal communication skills
  • Excellent written communication skills


  • Matric or equivalent
  • Diploma in Transport and Logistics
  • 3-5 years’ experience.
  • Previous experience in managing SLAs and external contractors;
  • Previous experience in FMCG;
  • Previous inventory experience;
  • Retail experience;
  • Media distribution
  • Knowledge of distribution principles;
  • Knowledge of inventory management
  • Proficiency in relevant software packages and applications (SAP)

Given the employment equity policy of Media24, preference will be given to suitable candidates from the designated groups

Apply here now

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